Use of Federal Public Building Venues by Not-for-profit Organizations

The Venue Services branch of the Legislative Assembly Office (LAO) operates the concourse and second floor venues of the Federal Public Building, 9820 - 107 Street NW, Edmonton, Alberta T5K 1E7. These venues are available for booking by not-for-profit organizations subject to the guidelines and conditions below as well as terms outlined in a user licence agreement. For more information contact Venue Services at 780.643.3854 or venueservices@assembly.ab.ca.

Note that on the 11th floor of the Federal Public Building the Government of Alberta also operates venues that are available for booking by not-for-profit organizations. For more information on those venues, visit the Government of Alberta’s web page on booking their meeting spaces in the Federal Public Building.

To Book a Room

  1. Read the guidelines and conditions below.
  2. Complete and submit the booking request form at the bottom. Venue Services staff will contact you to confirm requirements and, if the booking request is deemed acceptable, prepare a user licence agreement for your consideration and signature.
  3. Come for a site visit to see the spaces and confirm their suitability.
  4. Prepare to provide payment and documentation.
  5. If catering is required on the second floor, contact Bridges Catering as soon as possible, 780.425.0173 or info@bridgescatering.ca, even if you don’t have a final count of attendees. Also notify venueservices@assembly.ab.ca if Bridges will be catering your event.
  6. Make arrangements with external services providers as required, such as a conference call service provider or AV firm for audio or video streaming.
  7. Confirm room configuration details with Venue Services. The floor plan and sample room configurations below may be helpful.
  8. 48 hours before your event, provide Venue Services with a list of attendees’ names by filling out the Federal Building Visitors Log and e-mailing to venueservices@assembly.ab.ca.

Fees

Policies and Guidelines

Documentation

The following documentation and payments are required.

  1. The LAO's user licence agreement, signed by an officer of the organization.
  2. Payment of fees as specified on the user licence agreement.
  3. A copy of the organization’s certificate of incorporation or a copy of the annual return approved by Service Alberta plus a current list of directors.
  4. A certificate demonstrating that sufficient general liability insurance is in place, including coverage for any entertainers or service providers. The minimum amount of liability insurance required is $2,000,000.
  5. If food is being offered on the first floor concourse by anyone other than Bridges Catering, a copy of required food preparation or handling licences or permits.

Technology

Catering

Alcohol

Security

Information Disclosure

The LAO may disclose information about an event held at a venue, including but not limited to the date and time of the event, the type of event, the organizing group, the number of guests in attendance, and the number of staff provided by the LAO.



Floor Plan for Second Floor

Committee Rooms

Committee rooms are equipped with built-in microphones, projector and screen, Internet access and a teleconferencing system (but users must make arrangements with a teleconference service provider). Food is not permitted in the committee rooms. There is additional theatre-style seating at the back of these rooms.

Reception Rooms

Reception rooms are equipped with a projector and screen. A microphone system and podium can be provided if requested in advance. Rooms do not have teleconferencing or videoconferencing capabilities. Video cannot be transferred between reception spaces. Food is permitted.

Meeting Rooms

Meeting rooms are equipped with a projector and screen and Internet access. These rooms do not have teleconferencing or videoconferencing capabilities. Food is permitted.

Disclaimer

Venue Services reserves the right to approve room configurations. For example, the tables from the Boreal Forest Room may not be moved to other rooms.

First Floor Concourse

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