Not-For-Profit Organizations Venue Booking Form

The Venue Services branch of the Legislative Assembly Office (LAO) is responsible for the concourse and second floor venues of the Queen Elizabeth II Building. Completion of this form does not indicate booking approval. Please allow up to three business days for Venue Services to reply.

BOOKING CONTACT

SIGNING AUTHORITY (if different from event contact)

BOOKING DETAILS

Booking requests must be made at least 10 business days in advance of the event.

e.g. 8:00 AM

e.g. 9:00 AM

e.g. 4:00 PM

e.g. 3:00 PM

Event Type *

Enter number of attendees. Minimum of 60 people required for the Capital View and City View room.

Attendees (select ALL that MAY APPLY) *

NOTE: Media events are not allowed.

Agreement

AUDIO / VIDEO REQUIREMENTS

PowerPoint *
Videoconferencing * (available using Teams or Zoom in select committee rooms)

CATERING REQUIREMENTS

  • There is no food consumption in the Foothills, Grassland, Parkland or Rocky Mountain committee rooms.
  • The LAO will provide coffee, tea and water for all bookings on the second floor with under 60 participants.
  • Arrange additional food and beverage requirements through Venue Services.
  • As a courtesy and as administrative capacity allows, Venue Services will facilitate catering orders with our preferred caterer on behalf of clients.
  • Caterers must provide the bar and bartenders for events on the 2nd floor where alcohol is being served.
  • Catering invoices should be paid immediately.
  • Venue Services will not be held responsible for any catering fees, including fees that may result from changes to orders.
Catering *
Liquor Service - will alcohol be served? *

MATERIALS

Your booking request will not be considered complete until the following steps are completed:  1. Please provide further background on your event by uploading written materials, advertisements, etc., detailing your event.   2. If you are bringing a visual display, please upload a picture (JPEG, PNG) of any display you intend to bring on-site. Please note that the display of materials must adhere to the usage rules of Queen Elizabeth II Building venue spaces.  
I will be bringing physical materials on-site that will require setup (display, flag, et cetera) *
Please send an email to Venue Services with the following information and any questions you may have:   -  Include your organization name   -  Attach your photos and any supporting documents   -  Subject: Venue Booking Request – Attachments   -  Body: Organization name

Please indicate anything that will be communicated on signs or any other similar visual displays and indicate size of and requirements for display/s (physical dimensions, if stand is required). 500-character limit.

* Required fields